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Purchasing Terms

PurposeScopePurchase Order RequirementSupplier Compliance RequirementsQuality RequirementsDelivery TermsInspection & AcceptancePricing & Payment TermsEthical ConductConfidentialityWarrantyLiabilityTerminationForce MajeureDispute Resolution

Purpose

To define the contractual, operational, and compliance terms governing all purchases made by Nweke Holding Company LTD to ensure quality, safety, legality, and value for money.

Scope

These terms apply to all:

  • Raw materials
  • Food ingredients
  • Packaging materials
  • Cleaning chemicals
  • Laundry supplies
  • Equipment & machinery
  • Maintenance services
  • Professional services

Purchase Order Requirement

No goods or services shall be supplied without an official Purchase Order (PO) issued by the company.

A valid PO must include:

  • PO number
  • Description of goods/services
  • Quantity
  • Unit price
  • Delivery location
  • Delivery deadline
  • Payment terms

Verbal orders are not binding.

Supplier Compliance Requirements

Suppliers must:

  • Be legally registered
  • Comply with Nigerian laws
  • Meet food safety standards (where applicable)
  • Provide required certifications (e.g., NAFDAC where applicable)
  • Provide batch traceability for food products
  • Maintain safe handling and transport conditions

Failure to comply may result in contract termination.

Quality Requirements

All goods must:

  • Match approved specifications
  • Be free from defects
  • Be safe and suitable for intended use
  • Meet shelf-life requirements
  • Be properly labeled

The company reserves the right to reject nonconforming goods.

Delivery Terms

  • Delivery must occur within agreed timeframe.
  • Late deliveries may result in penalties or order cancellation.
  • Goods must be delivered to specified location.
  • Risk transfers upon formal acceptance.

Partial deliveries require prior approval.

Inspection & Acceptance

The company reserves the right to:

  • Inspect goods upon receipt
  • Conduct laboratory testing (food products)
  • Verify quantity and condition
  • Reject damaged or nonconforming goods

Rejection must be communicated within reasonable timeframe.

Pricing & Payment Terms

  • Prices must match confirmed quotation or contract.
  • No price increases without written approval.
  • Payment terms typically: Net 30 days (unless otherwise agreed).
  • Invoices must reference valid PO number.

Incomplete invoices (e.g. missing PO number) will not be processed.

Ethical Conduct

Suppliers must:

  • Not engage in bribery
  • Avoid conflict of interest
  • Respect labor laws
  • Maintain confidentiality

Any unethical conduct may lead to removal and banning as an approved supplier.

Confidentiality

 Suppliers must not disclose:

  • Company data
  • Recipes
  • Pricing information
  • Business strategies

Confidential information remains property of the company.

Warranty

Suppliers warrant that:

  • Goods are fit for purpose
  • Goods are free from legal encumbrance
  • Goods comply with safety standards
  • Products meet agreed specifications

Liability

Suppliers are liable for:

  • Defective goods
  • Contamination
  • Regulatory violations
  • Damages caused by supplied goods

The company may recover costs associated with recalls or losses.

Termination

The company may terminate supplier relationship due to:

  • Repeated nonconformance
  • Late deliveries
  • Ethical violations
  • Regulatory breaches
  • Insolvency

Force Majeure

Neither party shall be liable for delays due to:

  • Natural disasters
  • Government actions
  • War
  • Other uncontrollable events

Prompt notification required.

Dispute Resolution

Disputes shall first be resolved amicably. If unresolved, governed by Nigerian law.